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ISO14001 toolkit
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10 Key Stages:

bullet pointAgree EMS Implementation plan

Agree key EMS staff with client. Agree EMS Implementation Plan and timescales. Implementation, to a stage where certification can be sought, can take between 6 to 12 months depending on the existing management systems in place and the degree of management commitment and resources available.

bullet pointInitial Environmental Review & GAP Analysis

The Initial Environmental Review is a scoping study to assess the broad state of play of the business with respect to environmental issues (past, present and projected) and environmental management. This takes place through a combination of an initial comprehensive questionnaire and interviews with key personnel. It establishes the baseline position from which to develop and put in place the Environmental Management System (EMS). There are four main areas:

bullet pointIdentify the environmental aspects of the business i.e. those activities, processes and products that have an effect on the environment
bullet pointIdentify applicable environmental legislation and regulatory controls
bullet pointReview existing environmental management practices and procedures
bullet pointEvaluate previous emergency situations and accidents

The GAP analysis quantifies the work to be done to achieve an ISO 14001 compliant management system.

bullet pointDetailed review of environmental aspects and determine which are significant
bullet pointPlanning Phase
bullet pointDevelop procedures for identifying environmental aspects
bullet pointDevelop procedures for identifying applicable legislation and other requirements
bullet pointEstablish environmental objectives and targets aimed at reducing the organisation’s significant environmental aspects
bullet pointDevelop and define an Environmental Policy
bullet pointImplementation and Operation of the Environmental Management System (EMS)

Putting in place procedures and support mechanisms to achieve the environmental objectives and targets and result in a continual improvement in environmental management

bullet pointDefine responsibilities within the organisation for different aspects of the EMS
bullet pointTraining and awareness of employees and contractors
bullet pointCommunication – internally and externally
bullet pointEstablishing the EMS documentation
bullet pointDocument control proceduress
bullet pointImplement operational controls for those processes / activities associated with significant environmental aspects
bullet pointEmergency procedures
bullet pointChecking and Auditing the EMS
bullet pointMonitor those activities / processes having significant environmental impacts
bullet pointProcedures for checking compliance with legislation
bullet pointProcedures for addressing failures in the EMS (‘non-conformities’)
bullet pointProcedures for controlling records e.g. monitoring records
bullet pointProcedures to establish regular internal auditing of the EMS
bullet pointRegular Management Review of the EMS

Generally either six-monthly or annually.

bullet pointThird Party External Certification of the EMS

Client decides whether to go for external certification of the EMS. This can be arranged through your consultant who can contact a number of appropriately accredited certification bodies. The assessor will normally perform two audits, an initial assessment, which will identify any remedial actions needed to gain ISO 14001 certification, followed by a main assessment at an agreed later date. Once registration is awarded the certification body will undertake periodic review visits, generally six months after registration and then annually. Certificates of registration are renewed every three years. Fees for certification are payable to the certification body and depend on the size of the organisation.

bullet pointISO 14001 Certificate Awarded